How do I schedule my event so we stay on time and the judge is kept happy?
Dressage is usually where a show will fall behind. Use the suggested ride times (on the dressage test sheets) rounded up to the nearest minute plus 2 minutes to plan for each ride. Be sure to schedule at least one 10 minute break for your judge every 2 hours. This will help to absorb the inevitable run-overs in time.
What information is it important that I keep from each entry? (Why?)
Keep the signed release forms for at least one year. They provide some legal protection against any insurance claims that may develop from the event. If this event is run at a commercial barn, you may want to consult with your insurance representative about this, too.
What is most important for me to check in that paper-work? (why?)
1. Signatures on release and medical forms (for reasons mentioned above and in case of emergency)
2. Negative Coggins tests & record of other inoculations requested (to protect our horses)
4. Correct payment amounts, payable to the correct names
What if there aren't enough entries coming in to run this event?
You have two options that you should discuss with your Organizer: you can extend the Closing Date or you can choose to cancel the event. If it's a close call, we suggest you let people know that you need at least 5 (or whatever #) more entries to run. This can be posted on the web site and/or you can call nearby barns and trainers; it is often possible to motivate people who were procrastinating.
If you do cancel, be aware that you must notify MeCTA at least 48 hours prior to when the event was to start in order to receive money back on the insurance you purchased for that date. Let MeCTA know if you plan to cancel the event even if it's due to weather or other emergency. The insurance company must have notice to refund payment.
What do I do about bounced checks?
Cash checks as soon as they come to you. An entry with a bounced check is an entry without payment, therefore incomplete. You may find that you need to write a refund if someone withdraws, but that's cheaper and easier than chasing bounced checks!
For all other questions, please contact Peggy Paine at [email protected]
Peggy is fabulous! She has many years of experience acting as secretary for both local and nationally recognized shows and she is more than happy to answer any of your questions!
Dressage is usually where a show will fall behind. Use the suggested ride times (on the dressage test sheets) rounded up to the nearest minute plus 2 minutes to plan for each ride. Be sure to schedule at least one 10 minute break for your judge every 2 hours. This will help to absorb the inevitable run-overs in time.
What information is it important that I keep from each entry? (Why?)
Keep the signed release forms for at least one year. They provide some legal protection against any insurance claims that may develop from the event. If this event is run at a commercial barn, you may want to consult with your insurance representative about this, too.
What is most important for me to check in that paper-work? (why?)
1. Signatures on release and medical forms (for reasons mentioned above and in case of emergency)
2. Negative Coggins tests & record of other inoculations requested (to protect our horses)
4. Correct payment amounts, payable to the correct names
What if there aren't enough entries coming in to run this event?
You have two options that you should discuss with your Organizer: you can extend the Closing Date or you can choose to cancel the event. If it's a close call, we suggest you let people know that you need at least 5 (or whatever #) more entries to run. This can be posted on the web site and/or you can call nearby barns and trainers; it is often possible to motivate people who were procrastinating.
If you do cancel, be aware that you must notify MeCTA at least 48 hours prior to when the event was to start in order to receive money back on the insurance you purchased for that date. Let MeCTA know if you plan to cancel the event even if it's due to weather or other emergency. The insurance company must have notice to refund payment.
What do I do about bounced checks?
Cash checks as soon as they come to you. An entry with a bounced check is an entry without payment, therefore incomplete. You may find that you need to write a refund if someone withdraws, but that's cheaper and easier than chasing bounced checks!
For all other questions, please contact Peggy Paine at [email protected]
Peggy is fabulous! She has many years of experience acting as secretary for both local and nationally recognized shows and she is more than happy to answer any of your questions!